Privacy Policy

1. Introduction & Scope

This Privacy Policy explains how Diversitile LTD (“we”, “us”, “our”, “UnderOne Diversity and Inclusion Awards”) collects, uses, stores, and protects your personal information when you:

Visit our website
Submit a nomination
Purchase tickets or attend our events
Register for communications or newsletters
Interact with us via email or online forms

We take your privacy seriously and are committed to protecting your personal data in line with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Your use of our website and services indicates that you accept and agree to the terms of this Privacy Policy.

2. Who We Are

UnderOne Ltd is the data controller responsible for your personal data in connection with the UnderOne Diversity & Inclusion Awards. We will not sell your personal data to third parties. If you have questions about how your data is processed, you can contact our data protection lead at: Email: hello@underonediversityinclusionawards.com

3. Information We Collect

We collect personal data when you interact with us, including:

a. Information you provide directly:

Contact details (name, email, phone number)
Organisation name and job title
Nominee details you submit in nomination forms
Billing and payment details for ticket purchases (processed securely and not stored by us)
Preferences for communications and newsletters

b. Event and ticketing information:

Attendance details
Dietary or accessibility requirements (if provided voluntarily)

c. Usage information:

Website analytics (e.g., pages visited, device type)
IP address and log data when you use our website

We will only collect personal data that is necessary for the purpose for which it is obtained.

4. How We Use Your Information

We use personal data for the following purposes:

To process and manage nominations and awards entries
To administer ticket sales, registrations, and event logistics
To communicate with you about your nomination, tickets, events, and services
To send newsletters or updates you have opted into
To respond to enquiries and provide customer support
To improve our services and website

We will only process personal data where we have a lawful basis to do so, such as:

Your consent
Performance of a contract (e.g., ticket purchase)
Legitimate interests in administering the awards

6. Data Retention

We retain personal data for no longer than necessary for the purposes for which it was collected. For example:

Contact information may be retained to send future communications where consent has been given.
Nomination forms and related data may be retained for record-keeping and archival purposes.
Ticketing data may be retained in accordance with legal or accounting requirements.

7. Children’s Data

We do not knowingly collect personal data from children under 16 through nominations or website forms. If you believe we have collected such information in error, please contact us so we can remove it.

8. Your Rights

Under applicable data protection laws, you have the right to:

Request access to the personal data we hold about you
Request rectification of incorrect or incomplete data
Request deletion of your personal data
Object to processing for specific purposes
Withdraw consent at any time where processing is based on consent
Request data portability where applicable

To exercise your rights, contact us at hello@underonediversityinclusionawards.com.

9. Security and International Transfers

We use appropriate organisational and technical safeguards to protect personal data against unauthorised access, loss, or misuse. Where data is transferred outside the UK or European Economic Area (EEA), we ensure appropriate safeguards are in place.

10. Cookies and Tracking

Our website uses cookies and similar technologies to improve functionality and analyse usage. You can control cookie settings through your browser, and more information is available in our Cookie Policy.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will be posted on this website, and where appropriate, we will notify you by email.

12. Contact Us

If you have questions about this Privacy Policy or how your data is handled: Email: hello@underonediversityinclusionawards.com

Diversitile LTD 86-90, Paul Street, London, England EC2A 4NE United Kingdom